- Our County
- Frequently Asked Questions
Frequently Asked Questions
- Where do I obtain a form for recording purposes?
At most office supply stores, paralegal offices, and the internet.
- How do I change the ownership of a piece of property?
Once an instrument of transfer has been placed of public record by recording, the only way to change public record is by a subsequent recording. There are many different ways to hold title to property. This decision may require the guidance of an attorney or title company. The recorder’s office is not authorized to help in preparing documents or to give legal advice.
- What is an Affidavit of Real Property Value?
A.R.S. §§ 11-1133 and 11-1137(B) requires all buyers and sellers of real property or their agents to complete and attest to this Affidavit. Failure to do so constitutes a class 2 misdemeanor and is punishable by law.
The County Assessors and the Department of Revenue use data obtained from the affidavits to develop tables and schedules for the uniform valuation of properties based on fair market value. Data supplied for an individual property will not directly affect the assessment or taxes of that property.
A.R.S. § 11-1134 exempts certain transfers from completion of the Affidavit of Property Value. See the list of exemption codes listed on the Affidavit of Property Value. If the transfer meets the criteria for an exemption, do not complete the Affidavit. Instead, you would post the Statute Number and Exemption Code on the face of the Deed in the area beneath the Legal Description. For example, if Exemption Code B3 is applicable, the proper exemption notation would be A.R.S. 11-1134 B3.
Unless exempt, carefully complete the Affidavit, sign, notarize, and submit it to the County Recorder.
This form can be obtained online (PDF) or from our office.
- How do I record a document and how much does it cost?
Documents may be recorded in person at one of the Pinal County Recorder's Offices, by mail or electronically recorded through one of the Pinal County trusted E-Recording partners. If recording by mail, please include the original document and a check or money order for the correct amount, according to the recording fee schedule on the recorder's website. To record your document electronically, contact one of our offices for a list of trusted E-Recording partners.
- How do I find existing easement(s) on my property?
If you currently own this property and the sale was processed through a title company, look in your title policy for Schedule "B". This should list all easements of record that affect your property. If Schedule "B" is not available, you will need one party's name and approximate date of recording to preform a document search on the Recorder's website.
- What are the requirements for recording a business name?
Although registration for business or trademarks is not legally required in the State of Arizona, you may record your Fictitious Name Statement or Trade Name in the office of the Recorder. Recording your name will only give constructive notice to the public that you are doing business under that name. It will not register your business or guarantee that someone else will not use that name or does not already do business under that name. For more information on registering your business name, you may contact the Arizona Secretary of State Office or the Arizona Department of Commerce. If you have additional questions on corporations, partnerships, or LLCs, please contact the appropriate agencies that handle those entities or an attorney.
- I want to remove my personal information from public record, how do I do it and am I eligible?
To remove your personal information from public record, please see the Arizona State Statutes, which provide specific details on who is eligible and what requirements have to be met. There are separate statutes for different public records: Recorder (ARS 11-483), the Assessor and Treasurer (ARS 11-484), and Voter Registration (16-153). Please review each statute for details. Here is a link to the home page of the Arizona State Statutes.
- What happens to my document when it is presented for recording?
- If the document(s) meets the statutory form requirements, is complete, and the proper fees have been paid, we will accept your document and make it a matter of permanent public record. Please review ARS 11-480 for form requirements and information.
- Our data entry department will key the pertinent information to create an index so that you may search and locate this record by name on the Recorder's website.
- The document is optically scanned for public viewing.
- Documents are also microfilmed to meet State archival requirements.
- Your original document will be returned to the address typed on the document.
- If the original document is ever lost or misplaced, a certified copy may be obtained from our office.
- How do I remove a decedent's name from my deed?
Your question may be answered by contacting a title company or by consulting an attorney.
- Can I search for recorded documents via the Internet?
Yes, you can search for recorded documents via the Recorder Document Search
- Requested document copies are $1 per page. For mail requests, this includes the return postage. Certification of documents is an additional $3 per document.
- The search range is from May 23, 1980, to the current end date.
- These images are in pdf format and will contain the "unofficial copy" watermark.
- If there is a requirement for a map without this watermark, please contact the Pinal County Recorder.
- How do I get copies of recorded documents?
Copies of recorded documents can be requested:
- Email the Recorder's Office
- In writing by mail to the Pinal County Recorder's Office, P.O. Box 848, Florence, AZ 85132
- In person at the Pinal County Recorder's Office, 31 N Pinal Street Building E, Florence, AZ 85132
- Via the Internet at Recorder Document Search
Requested document copies are $1 per page. For mail requests, this includes the return postage. Certification of documents is an additional $3 per document.